Comment

• In any body, the opinion raised gradually from the lower level to make a decision regarding a subject, i.e. regarding the work of the subject, is called a comment.

• When any organization makes an important decision, i.e. when it has to be done, a letter written with its opinion from the lower level is called tipporni.

• Comments are usually raised from the lower level in a systematic and layered manner to the relevant head. The main purpose of the comment is to collect and note the necessary facts and get a decision from the concerned authority regarding a matter.

• The right to approve or reject the comment rests with the head of office/head of department/head of branch i.e. various authorized officers.

• Comments are an effective and powerful means of internal communication. In its beginning, the lower level employees are involved, while in the decision-making process, the involvement of the higher level employees and individuals remains. In fact, comment writing is also a brainstorming session. It is also to involve the majority in the decision.

• In order to make any decision, identification of the problem involves the necessary data.In fact, comment writing is also brainstorming. Also, the main purpose of comment writing is to collect the majority in the decision and submit it to the higher level for decision by analyzing it at different levels.

• In other words, it is also a means of collecting the opinion of various officials.

• To prepare a basis for any decision by comment writing is to choose the best decision and make a proper decision by brainstorming the opinions and thoughts of different people.

• In fact, a comment is a note of a brief statement written to be submitted for a decision to a higher body or authorized officer with the study and analysis of the relevant laws, rules, policies and complete decisions to make a decision on any subject, along with the necessary evidence attached.

Purpose/function/significance of the comment

 Making reasonable decisions in a factual manner.
 To solve the problem of any office and organization by making proper decision.
 End arbitrary decision making by adopting participatory decision making process.
 Making decisions based on the values of the law.
 To support the administrative work of the office.
 Participation in decision-making on a voluntary basis.
 Prevent wrong decisions.
 To adopt a process of reviewing decisions made by one level.
 Removal of various types of problems and ambiguities.
 Provide detailed study and information regarding related subjects.
 Implementation of Acts, Rules, Laws literally.
 To keep records as evidence when a written decision is made.
 To maintain governance in the office/institution as a whole.

Things to keep in mind while writing comments

 To maintain clarity regarding the notes to be written.
 Briefly mention the main point of the comment/problem.
 Addressing the comment to the decision maker in the respective roof.
 If there are complete decisions in the context of the related subject, mention them briefly.
 Mention existing laws, rules, laws, policies, directives and decisions on related issues.
 What is the crux of the real problem and what is the solution to mention the suggestion.
 Presenting a summary of the certified and other documents.
 Presenting a clear judgment, opinion, opinion of the employee who raised the comment regarding the comments to be taken.
 Disclosure of other available documents as well as necessary matters.

Disadvantages of Commenting / Shortcomings of Commenting

• Tendency to shirk responsibility will increase.
• May cause unnecessary delays.
• A long and complicated process.
• Individuals can make decisions without analyzing the study.
• A person's opinion can be supported.
• Able to make decisions that suit him.
• Multiple levels of decision-making can be time-consuming.
• Can't hold single responsibility.
• Bad decisions can become a hindrance to good governance.

Measures to improve the deficiencies noted/Measures to make the comments effective.

  •  Write comments in simple language.
  •  Write in such a way that there is no double meaning.
  •  Keep supporting documents along with comments.
  •  Write comments clearly.
  •  Preventing comment delay.
  •  Mandatory disclosure of what needs to be disclosed.
  •  Writing in a certain format.
  •  Adopt proper procedures.
  •  Continuity in comments.
  •  Making comments meaningful.etc

 Note:Info"

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